On this page you will find links to a number of our general policies and practices that answer your questions about how to evaluate, correctly license and purchase our products.
Documentize is different from most companies when it comes to how we sell software. We build incredible software that developers can try before buying. To do this, we rely on a slightly different sales model. Here’s what makes it different:
- No pushy sales team.
- Free 30-day fully functional evaluation install that include free sales and technical support.
- Our vast documentation, examples hosted on Github and technical forums filled with thousands of questions and solutions.
- One common End User License Agreement that covers all our download products, including those from our other ventures with product downloads.
- Easy online quote and purchasing. Place an order and pay by credit card to receive your license file within minutes.
Jump To:
Licensing
- License types - important information about our licenses and which one is right for you.
- Requesting a free evaluation license - information about how to get a risk free 30 day temporary license for evaluation purposes. We strongly encourage developers to download and try our products prior to purchasing
- Purchasing a production license - the steps to take to purchase a production license
- EULA - view the end user license agreement for our products
- Software escrow - protect your investment by placing the source code for the products you have bought in escrow
- Transfer license ownership - request to transfer the ownership of a purchased license within a company or to a different company
- Product migration - what happens to your license if a feature of a product you own is moved to a different product
- Using Your License - instructions for how to use your temporary or permanent Documentize license
Licensing FAQ
- Are Documentize developer licenses per user or per named user?
- Do we need licensing for only active developers? For example, we have a team of two developers on shift A and another team of two on shift B. Do we need two or four licenses?
- Do we need a separate license for our build or CI (Continuous Integration) Server?
- I’m a contractor who works with different companies. Can I use the license from my last job in a new one?
- What’s the difference between a license and a subscription?
- What’s the difference between a Site and an SDK license?
- Where can I find pricing information?
- Can two companies temporarily share a license agreement?
- Do you have a product for Java?
- 10. What does “physical site” or “physical location” mean in licensing terms?
- Do all developers in a team need to be licensed, or just those using Documentize products?
- 12. Can a distributed team use a Site license?
- Do you offer product bundles?
- Do you support all features of a file format or document manipulation?
- 15. Our team is distributed across different offices. What license do we need?
- I work in London, but my solutions are used in New York and Paris. What license do I need?
- Can a developer’s license be reused if they leave or are reassigned?
- How do I transfer a license to a new developer’s machine?
- Does a work-from-home arrangement change licensing requirements?
Subscriptions
- Subscriptions - general information about subscriptions which give you access to software updates, security fixes and new features.
- Renewing a subscription - information about how and when to renew a subscription.
- Support Options - All Documentize subscriptions come with free lifetime technical support, if you need more then click to head the Paid Support section to read about further support options
- Renew your subscription automatically - how to ensure that you always have the latest version of your product.
- Feature support - Learn about our feature support and how our products improve week by week.
- Versions - how to tell what version of a product you have.
Subscription FAQ
- What do you mean by subscription?
- What’s the subscription expiry date?
- My subscription is about to expire. Am I still able to use the product?
- My subscription expires in December. My purchasing department would like to align all our payments and pay for a renewal in June. Would that mean that my new subscription expires in June next year?
- Do I get the same discount on the renewal that I received when I first purchased?
- I submitted an issue when I still had a valid subscription. By the time the fix came, my subscription had expired. Can I still apply the fix?
- I submitted an issue last week and my subscription will expire next week. Can you promise to have the fix ready before my subscription expires so that I can be sure to get it without having to extend the subscription?
- What happens if a product is discontinued?
- If I find a problem in a product, will you fix it?
- Can I make a feature request?
- Can you add a fix to an earlier version of the product that I am currently using?
- Can maintenance dates be synchronized for licenses purchased at different times?
- Can I renew only some products/licenses/years in my subscription?
- How do I sign up for the Auto-Renewal program for existing subscription/license?
- How will I know when a payment is made or how much was paid? Will I get an invoice?
- How do I change or update my payment details linked to Auto-Renewal?
- How long does Auto-Renewal continue?
- Who can I contact if I have difficulties with the Auto-Renewal program?
- What if I don’t have enough money in my account when the subscription needs to be renewed?
- Will I still receive a notification that my subscription is expiring and that you will charge my card?
- How do I cancel Auto-Renewal?
- Is there a maximum number of years of software maintenance I can purchase at a time?
- Can I add paid support part way into my subscription?
Purchase
- Payment methods - lists our forms of payment, which currencies we accept and Net 0-day payment terms.
- No check policy - information about why Documentize no longer accepts checks.
- Generate a quote - list of steps detailing how to generate a pricing quote.
- Place an order - list of steps showing how to place an online order.
- Purchase paid support - how to add paid support to your subscription.
- What is PO and PO number? - brief information about what a PO is and how to create it.
- Use a discount coupon code - step by step instructions about how to use discount coupon code.
- Add administrative contacts - steps to add additional billing contacts to an order who will receive invoices and reminders.
- Cancel an order - list of steps showing how to cancel an online order.
- Download a license - information on how to download your license after purchase.
- Use a license - information showing how to use your license file after download.
- Pricing disclaimer - Documentize reserves the right to change pricing but we try to keep all our channels up-to-date.
- Migrated products - Learn which products are were merged into an existing product, or split into a standalone product
- Protecting your license - Information about how to protect your license from being leaked or stolen.
Purchase FAQ
- Can I evaluate Documentize products prior to purchasing?
- Can I receive technical support when I’m evaluating a product?
- How can I request a quote?
- Can I request a quote or invoice in a currency other than US Dollars?
- Can I receive the license early before paying?
- Are there any applicable taxes?
- I require your W-9 Form, can you send it?
- Are Documentize products FIPS compliant?
- I have been advised that we should withhold some of the payment to you for tax purposes, is that acceptable?
- Can I get a discount?
- Does Documentize have a consultant team who can assist with on-site training, implementation and/or software customizations?
- Does Documentize do product demonstrations?
- After an order has been placed, how and when can the license key be accessed?
- Where can I download my license?
- Where can I download the product?
- How do I install the product?
- If I already installed the product before purchase, do I need to reinstall the software?
- Which payment methods are accepted?
- Do you include tax in your prices listed on the website or quotes?
- I’m based in Australia, why is GST added to an invoice that is in USD currency?
- Who else uses Documentize products?
- Are Documentize products HIPAA compliant?
- Does Documentize offer software escrow services?
- Can you sign an NDA or any other custom agreement?
- Do you have any testimonials or success stories from satisfied customers?
Upgrade, Discounts and Refunds
- Upgrades explained - explanation of what Documentize considers an upgrade and how to order one to receive a discount.
- Competitive upgrade - how to upgrade from a competitor’s product to a Documentize product.
- Discounts - describes how we apply discounts and how you can request one.
- Exchanges - in limited circumstances we will authorize an exchange from one product to another after purchase.
- Refunds - we do everything we can to help you make the right decision before you buy to avoid refund requests.
Discounts FAQ
- Is there a discount for government agencies?
- Is there a discount for non-profit or academic institutions?
- Is there a discount for startups?
- When I upgrade does the subscription expiry date of the license change?
- Can I downgrade an order for a discount?
- Is there a discount for purchasing several products/licenses/subscription years in a single order?
- I’m a returning customer, are there any discounts for me?
- I am currently using your competitor’s product, is there any discount for me to change to Documentize?
Compliance
- Anti fraud measures - we protect ourselves from fraud by contacting the purchaser before releasing a licence if the transaction appears suspcious.
- Taxes - explains issues related to tax such as W-9 form, VAT, GST, etc.
- Australian customers - payment instructions specific for Australian customers including our ABN.
- Paperless policy - Documentize acts responsibly where possible to avoid any negative environmental impact.
- IBAN number - a description of IBAN, why Documentize does not have one and how to send payment via wire.
- Export Regulations - Information about the self classification for EAR (Export Administration Regulation) and Australian Export Controls of Documentize products.
European VAT FAQ
- Why is our company starting to charge VAT?
- When will the new VAT charges take effect?
- How will the VAT be calculated?
- How to utilize the reverse charge mechanism for VAT?
- What if I don’t have a VAT number?
- How can I provide my VAT number?
- Will the prices displayed on the website include VAT?
- What if I have a subscription or ongoing service?
- Who can I contact for more information?
- Where can I find more information about VAT rates in my country?
UK VAT FAQ
- Why is our company starting to charge UK VAT?
- When will the new UK VAT charges take effect?
- How will the UK VAT be calculated?
- How to utilize the reverse charge mechanism for VAT?
- What if I don’t have a UK VAT number?
- How can I provide my UK VAT number?
- Will the prices displayed on the website include VAT?
- What if I have a subscription or ongoing service?
- Who can I contact for more information?
- Where can I find more information about UK VAT rates?
Licenses for Community Leaders and Reviewers
- NFR license policy for community leaders - NFR licenses for current members of the Microsoft MVP or Regional Director programs, Java Champions and Oracle ACE programs.
- NFR license policy for reviewers - NFR licenses for book authors or bloggers etc.